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PURPOSE
Williamson County Schools provide students and employee access
to the Internet as a means to increase learning and productivity
toward achieving 21stcentury
literacy. The purpose of this contract is to assure that users
recognize the procedures which the school imposes on their use
of Internet, electronic
media resources, and release of student information. In
addition, this contract requires that users agree to abide by
the Williamson County Schools Board of
Education policies, the Williamson County Schools Computer
Guidelines, and stipulations of the Children’s Online Protection
Act 47 USC Section 231 (COPPA), the Family Education Rights and
Privacy Act (FERPA), and the Children’s Internet Protection Act
(CIPA) as well as Laws pertaining to stalking and harassment.
The policy is promulgated so as to be in compliance with the
public records laws of the State of Tennessee.
THE CONTRACT
Williamson County Schools has outlined the following guidelines
as required for all technology users. The district has taken
measures designed to protect students and adults from obscene
information and restrict access to materials that are harmful to
minors. Failure to follow all or part of these guidelines, or
any action that may expose Williamson County Schools to risks of
unauthorized access to data, disclosure of information, legal
liability, potential system failure, or compromise the safety of
users is prohibited and may result in disciplinary action up to
and including loss of network privileges, confiscation of
computer equipment, suspension, termination of employment and/or
criminal prosecution.
1. Employee Compliance
All employees must comply with the Williamson County Board of
Education policy 5.404 4.407 4.404, Williamson County Schools
Web Publishing Guidelines, and the Williamson County Schools
Computer Guidelines.
2. Student Compliance
Users shall not attempt to make use of material or attempt to
locate material which would not be acceptable in a school
setting. Students will be supervised by faculty during use of
online resources. All students must comply with the Williamson
County Board of Education policy 4.406 and the Williamson County
Schools Computer Guidelines.
Students shall report to school personnel any personal
electronically transmitted attacks in any form made by others
over the Internet or local network using any Williamson County
Schools’ technology. Students shall understand information
obtained via the Internet may or may not be correct.
3. Network Security
Only users with valid Williamson County School network accounts
are authorized to use the Williamson County School's network and
computer equipment.
Employees and students must only use their assigned network
account. Users are prohibited from giving anyone your network
password or network account information other than to authorized
personnel. Do not allow anyone to use a computer while you are
logged in. All computer users should always logoff from the
network before leaving their room or office. For the protection
and security of Williamson County Schools data, all computers
attached to the Williamson County Schools physical network (a
computer
located at a Williamson County Schools facility either wired or
wireless), must be the property of Williamson County Schools. It
is prohibited to attach a computer that is not property of
Williamson County Schools to the network without first receiving
approval from IT Department management. Use of software designed
to gain passwords or access beyond the rights assigned to a user
or computer are strictly prohibited. Use of such programs risk
the security of the network and is considered "hacking". The
intent to control unauthorized access is a violation of State
and Federal law. Violators will be prosecuted. Should you
inadvertently discover passwords or any other measure used to
control unauthorized access, to supervisory personnel in the
room (in the case of students) or IT personnel (in the case of
staff). No user shall encrypt files or folders or attempt to
hide files or folders stored on a network server or local
workstation. Any encrypted or hidden files will be deleted.
All network users may be monitored at any time by authorized
personnel for the purpose and inspection of compliance to these
guidelines.
4. Workstation/Computer Use
All employees and students are prohibited from installing any
software on any computer unless authorized in writing by a
member of the IT Department.
Illegal downloads or use of copyrighted software, music, videos,
pictures or other files is strictly prohibited.
All employees and students are prohibited from using any
computer for illegal or commercial activity.
Any desktop applications designed to limit access to students or
staff, other than those used by the IT Department for network
security purposes, is prohibited.
Changing or tampering with any computer's system configuration
is strictly prohibited. Use of a broadcast messenger service
such as "net send" to send messages over the network is
prohibited except in the case of an emergency.
All computers must be turned off before 8:00pm every evening in
order to complete the backup of all files on the server and for
server maintenance. Computers found to be tampered with or
computers with unapproved software or files will be re-formatted
and restored to compliance. Installing and using personal
accounts is prohibited under all circumstances through any type
of access or connectivity to include private phone lines. No
desktop computer shall be moved by anyone other than IT
Department personnel unless approved by a member of the IT
Department.
5. Server Software
Only authorized IT Department personnel will install software to
the server.
6. Saving Documents
Employees and students must save all documents to the network.
Do not save any applications to the network, only documents and
data. Due to server storage limitations, any applications or
executables residing in your user directory will be deleted.
(Exception is given where individuals have created applications
as part of a curriculum assignment and such activity has been
approved by a member of the Williamson County Schools' faculty
or staff.) Any documents residing solely on your local computer
are at risk. It is your responsibility to make sure important
documents and data are saved to the network.
7. Network Drives/Shares
All office staff and teachers have access to a Grades directory
on the server. This is your (“G” drive). The Grades directory
(“G” drive) should be used ONLY for saving your grades to the
network. When using eClass Grades, please make sure you save
your grades to the (“G” drive) within the appropriate teacher ID
subdirectory. Do not modify any directory names within the (“G
drive”). The directory names must be the original teacher ID
number.
All users have access to a Public directory on the server. This
is your (“P” drive). Please use it with caution as anyone can
read and possibly delete information in this directory. Make
sure you have a backup of anything you place in this directory.
The IT Department will not restore anything deleted from the
(“P” drive).
All teachers, librarians, and office staff have access to a
Teacher directory on the server. This is your (“T” drive). Only
teachers, librarians and office staff within your school will
have access to this directory. It can be used for more secure
documents.
8. Viruses and Virus Protection
The Williamson County School's IT Department will provide all
virus protection and related software for all workstations and
servers. Virus protection and related software will be installed
by authorized IT personnel unless otherwise approved by the IT
Department.
Do not open any e-mail attachments from anyone you do not know.
Never send anyone an e-mail you may suspect contains a virus.
The intentional spreading of messages or files containing
damaging or destructive programs or data is against federal law.
Violators will be prosecuted. If you feel your computer may
contain a virus, please contact the IT Department immediately.
There are many virus hoaxes. Never delete system files from a
computer in order to remove a potential virus without first
checking with the IT Department to make sure the virus is valid
and not a hoax.
9. Copyright Policy
All students and employees will comply with all applicable
copyright laws in the use of all media and materials. All
employees will model legal and ethical practice related to
technology use as established in Williamson County Board of
Education policy 4.404.
10. E-mail
The Williamson County Schools e-mail system has been provided
for the internal and external communication of employees and
board members.
Responsible and ethical use of the e-mail system is required.
The e-mail system may not be used for personal gain, or
political or religious views or in any illegal, offensive or
unethical manner. The e-mail system is intended only for valid
and legitimate Williamson County Schools' related communication.
Williamson County Schools does reserve the right to access any
e-mail for any business purpose, and also for inspection for
disciplinary or legal actions.
Students in grades 7-12 may be issued an e-mail account for the
purpose of completing school work. Accounts may include access
to chat and message boards within the educational system.
Student e-mail accounts are filtered for content and monitored
by authorized personnel. Students are not allowed to use the
account to communicate outside of the educational system.
Students must use appropriate language in all communications.
The use of profanity, obscenity and offensive or inflammatory
language is strictly prohibited and will result in disciplinary
action. Instruction on safe and appropriate use will accompany
the issuance of accounts.
11. Donations
The current minimum standard for donated computers are Pentium
4, 2.4 GHz or above, 20 GB hard drive and 512 MB RAM. Regardless
of the intended use of the donated computer, all donations must
comply with this minimum and be approved by the IT Department.
Williamson County Schools reserves the right to modify these
guidelines as deemed necessary in order to provide a safe and
secure environment for the technological needs of employees,
students and board members. We appreciate your cooperation in
following these guidelines.
ACCEPTANCE OF TERMS AND CONDITIONS:
****BE SURE TO SIGN IN BOTH SECTIONS BELOW. PLEASE SUBMIT THIS
PAGE ONLY. ****
These terms and conditions reflect the entire agreement of the
parties and supersede all prior oral and written agreements and
understandings of the parties.
SECTION 1 – ACCEPTABLE USE / INTERNET SAFETY
If you are under the age of 18, a parent or guardian must also
read and sign this contract.
I understand that should I fail to honor all the terms of this
contract, future Internet and other electronic media
accessibility may be denied, and the school administration will
consider it a major disciplinary offense.
Student Name
(Please Print)
Student Signature Date
I have read this contract and understand that the school wishes
to expand the availability of information to students and at the
same time attempt to assure the appropriateness of this
information as it relates to the goals of the school. By signing
below, I give permission for the school to allow my son or
daughter to have access to the Internet and other technology
resources under the conditions set forth above.
Parent or Guardian Name
(Please Print)
Parent or Guardian Signature Date
SECTION 2 – MEDIA RELEASE
I agree to the following release of information regarding my
child: ________YES ________NO
The school or school district may feature my child in the local
broadcast and print media, on the school or school district web
site, and in district publications and programs.
Parent or Guardian Name
(Please Print)
Parent or Guardian Signature Date
Student Name
(Please Print)
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Brentwood, Tennessee
