WCS OpenGov

WCS OpenGov 2018-03-02T13:27:57+00:00

Williamson County Schools (WCS) has partnered with OpenGov (opens in a new window), to provide an interactive reporting portal of all WCS’s revenues and expenditures. OpenGov is a financial analysis tool that allows easy-to-understand information of the WCS’s financial data.

The site uses the same financial data submitted to both the Board of Education and the State. This site was developed for community members to explore in various graphical formats with download capability. The portal provides the community with enhanced transparency and accessibility to WCS’s financial data.

We invite you to explore our transparency portal to gain a better understanding of WCS’s revenue and expenditure data.

  • Explore the district’s budget and historical finances in a simple graphical interface.
  • Interactive graphs and charts.
  • Filter data and get straight to the information you need.

Currently, the portal contains information to generate revenue, expense, and budget reports. Please note that the portal is not a “live database.” All actual financial data from fiscal years 2008-09 through 2017-18 and original budget data from fiscal year 2013-14 to current is provided on the website. The current year financials in a cumulative monthly report is also provided. WCS plans to continue updating and building the site to include additional school related data, such as enrollment.

Visit the WCS OpenGov portal (opens in a new window) to access and view several key reports. Our frequently asked questions help you to learn more about how to navigate through our portal and view financial data in various customized reports.

The graph below provides an example of what the OpenGov portal will show. Within the portal, several key reports have been created. Click on the graph to get started!

Visit WCS OpenGov

How to Use OpenGov & FAQ’s

OpenGov is a financial transparency website which displays WCS’s financial data over a multi-year period.

Some tips for using OpenGov:

  • OpenGov allows you to explore current and past fiscal information for WCS in simple and specific ways that you control. The main view includes a chart or graph, a legend and various filters to view expenses.
  • There are five different types of charts offering the budget data: percentage, stacked, line, pie and bar. You can change the view by choosing a chart from the upper right corner of the page.
  • The title of the chart you are viewing is at the top of the page, along with the account type selector. You can use the filter to see the data that is of most interest to you.
  • To find specific data–like a fund, school site, expense type, or any combination–use the menu on the left side panel identified as Filters. With these choices, you can find exactly what you’re looking for and then see it in the charts. When you select “Filtered By,” the data filter pops up and allows you to turn on or turn off selected filters for that category – funds, departments, expense type.
  • Some expenses only receive funds from specific resources; if the department or expense is not funded from a particular resource, it will be grayed out.

There are two ways to focus on specific data — filters and views. Examples of filters you can use are fund, department, expense type, location or any combination — use the menu on the left side panel. The “Filtered By” drop-down allows you to specify which breakdown you want the graphs and table rows to represent on the graph. You can analyze the expense and revenue data by fund, department, or type. You can click on views to check to see if there are any saved views that will be helpful to you.

Yes. Use the “Filtered By” on the left side panel to make specific selections within the data to view the hierarchical relationships of Funds, Departments, and Account Types. You will notice the title of the report you are viewing on top along with the account type selector. You can use the filter to see the data of most interest to you.

Hover over any area of the graph to see the actual or budgeted amounts for that period. Or, just scroll down to see a table with detailed information.

In the upper right hand corner, you will see options for the different graphs and tables. There are five graph types overall: percentage, stacked, line, pie, and bar graph. There is also always a table view below any chart or graph. The table allows you to drill down into the detailed financial data selected in the chart or graph above.

In reviewing multiple years of data, you may see “spikes” in the individual years; this can be due to unexpected expenses, such as a hard winter, equipment failure, a capital project, or a specific event that required additional funds. You can drill-down into our OpenGov site to learn more about how revenues or expenditures are categorized.  Our main operational fund is the General Purpose School Fund which is funded by property tax.  Filtering on this fund shows how your property taxes are spent.  Other funds have various restricted revenue sources for predetermined expenditures.

Yes, there are Share and Download buttons in the upper right corner. You can share any view on a social network or by email. There are also options to download the displayed data in .csv spreadsheet and .png image formats.

If you have any comments, suggestions or questions, please contact Joan Breeding at (615) 472-4045 or joanb1@wcs.edu.

This data should be used for informational purposes only. Every reasonable effort has been made to ensure the accuracy of the reports and data provided; nevertheless, some information may not be accurate or up-to-date due to unforeseen circumstances. Williamson County Schools assumes no responsibility arising from use of this information.