Planning, Preparing and Participating

Students who wish to participate in Williamson County Schools athletics must adhere to the district’s guidelines and complete all required information in order to be eligible to participate. The following guidelines and resources will guide you through the steps and expectations.

All WCS athletic physical forms are now available through the FinalForms online dashboard enabling parents and students to complete required athletic forms electronically. The only form families will be required to print, sign and return is the physical form. This form is only available through the FinalForms dashboard, must be printed, completed and signed by a physician. The form should then be submitted to the child’s/children’s athletic director or coach in order to be eligible to participate in athletics.

WCS athletic departments will not accept paper copies of any other athletic forms or packets. All required forms must be completed online to be eligible for tryouts and participate in athletic programs or activities. Parents will automatically be notified when the child’s forms and physical need to be updated.

For parents and students new to Williamson County Schools who have not been provided access to the FinalForms dashboard, please contact the school’s athletic director or coach for assistance. Their contact information can be found on the school’s Faculty & Staff and/or Athletics website pages.

Certified Athletic Trainers will be available at each of our high schools. These athletic trainers provide a valuable service to our athletes, schools and coaches. Please ask for their assistance when the need arises. These athletic trainers are beginning to be used in our middle schools as well. If your middle school student has an injury and would like to see an athletic trainer, please contact the coach or school AD who can put you in contact with the designated Athletic Trainer.

The Tennessee State Board of Education rules will be enforced regarding students obtaining athletic physicals before being allowed to participate. Physicals last for one calendar year and must be updated annually by April 15th.

The sports physicals received on or after April 15th are good for the entire next school year.

TSSAA requires athletes to receive a sports physical April 15th or after even to just try out for any school sport.

Williamson County School Board policy requires students to have a current athletic physical on file in order to participate in any extracurricular activity involving athletics. These activities include but are not limited to weight training outside of the instructional day, conditioning, open facilities, tryouts, practices, and athletic contests.

If you have any questions regarding athletic physicals, please contact Darrin Joines at 615-472-4155.

School Closing for Inclement Weather

There are times when Williamson County Schools will close for inclement weather. It is the policy of Williamson County School System for all middle school extra-curricular activities to be postponed when schools are closed or dismissed early for inclement weather. It is recognized that in this area there are times when schools are closed for inclement weather and the weather conditions improve throughout the day. Because of this, high school administrators shall make the most informed decision in each particular case as to whether athletic events shall be played on these days. When there is inclement weather, please check the WCS Twitter feed for an update regarding high school athletic events. We will make every attempt to post the status of each athletic event affected. However, there may be times when the decision is not communicated or the decision is made after updates are made.

Guidelines to Follow During Inclement Weather

The safety and health of our student-athletes is the number one priority during times of inclement weather. This area experiences a wide range of unpredictable weather patterns. While Williamson County Schools does not have set guidelines and procedures to follow for all types of inclement weather, proper personnel will be consulted in all instances to ensure the best decision is made for the safety of all those involved. For some categories the recommendations of the National Athletic Trainers’ Association will be followed. Below are some examples of guidelines which will be used in making the most informed decision:


For outdoor activities the National Athletic Trainers’ Association recommends a proactive approach to lightning safety. Administrators should monitor local weather forecasts and should postpone or suspend an activity, if a thunderstorm appears imminent. Seeking a safe structure or location at the first sign of lightning or thunder is highly recommended. The 30-30 rule should also be used. The observer starts counting when a lightning flash is spotted and stops counting when the associated bang (thunder) is heard. If the count is 30 seconds or less, play should be suspended. The other recommendation is to wait 30 minutes after the last sound (thunder) or observation of lightning to resume outdoor activities.

Tornado Watch and/or Warning

This area of middle Tennessee is sometimes placed under a tornado watch or warning. While a tornado watch is not as significant as a warning proper steps should be followed just the same. During a tornado watch administrators should monitor weather forecasts. The administrators should also consult with their supervisors to make the most informed decisions regarding athletic events and/or practices. During a tornado warning all extra-curricular activities shall be suspended and everyone should seek safe shelter.

Heat Conditions

The rising temperatures are a cause of concern for everyone in middle Tennessee especially our athletes. Extreme caution should be taken when conducting outdoor activities during these times. The following are minimal guidelines which should be followed when making decisions regarding conducting outdoor activities:

Under 95 degrees heat index

  • Provide ample amounts of water
  • Optional water breaks every 30 minutes for 10 minutes in duration
  • Ice-down towels for cooling
  • Watch/monitor athletes carefully for necessary action.

95 – 99 degrees heat index

  • Provide ample amounts of water
  • Mandatory water breaks every 30 minutes for 10 minutes in duration
  • Ice-down towels for cooling
  • Watch/monitor athletes carefully for necessary action
  • Contact sports and activities with additional equipment
  • Helmets and other possible equipment removed if not involved in contact.
  • Reduce time of outside activity. Consider postponing practice to later in the day.

100 degrees heat index

  • Provide ample amounts of water. Water should always be available and athletes should be able to take in as much water as they desire.
  • Mandatory water breaks every 30 minutes for 10 minutes in duration
  • Ice-down towels for cooling
  • Watch/monitor athletes carefully for necessary action.
  • Alter uniform by removing items if possible
  • Allow for changes to dry T-shirts and shorts
  • Reduce time of outside activity
  • Postpone practice to later in the day
  • Contact sports and activities with additional equipment
  • Helmets and other possible equipment removed if not involved in contact or necessary for safety, suspend activity.

ABOVE 104 heat index – All Outside Activities Cancelled

These minimal guidelines have been established with our student athletes in mind. Many of these guidelines are the recommendations of the National Athletic Trainers’ Association.

Williamson County Schools Sportsmanship and Codes of Ethics

Williamson County Schools would like to emphasize to all of those involved in athletic events (players, coaches, school administrators, parents and other spectators) the importance of your leadership role in sportsmanship, ethics, and integrity. The professional manner in which you conduct yourself prior to, during and following an event impacts the behavior of everyone involved.

The Williamson County Schools have established guidelines for sportsmanship and Code of Ethics for all to follow. Please read these carefully so we can enjoy the athletic events to the fullest and set a good example for others.


Good sportsmanship is viewed by the National Federation of State High School Associations as a commitment to fair play, ethical behavior and integrity. In perception and practice, sportsmanship is defined as those qualities which are characterized by generosity and genuine concern for others:

  • Fair Play: accept a loss without complaining and a win with humility
  • Treat others as you wish to be treated
  • Respect others
  • Recognize and appreciate good play from both teams
  • Displaying good characteristic traits
  • Be an excellent role model

Players Code of Ethics

  • I will encourage good sportsmanship from my teammates through my actions.
  • I will do my very best to listen and learn from my coaches.
  • I will treat everyone with respect and expect to be treated accordingly.
  • I will do my best in all of my classes and set a good example for other students to follow.
  • I will follow school policies and the team requirements.
  • I will play by the rules and in the spirit of the game.
  • I will remember that coaches and officials are there to help me. I will respect and abide by their decisions.

Coaches Code of Ethics

  • I will place the emotional and physical well-being of the players ahead of any personal desire to win.
  • I will do my best to provide a safe playing environment for the players.
  • I will lead by example in demonstrating fair play and sportsmanship to all.
  • I will remember that the athletes need a coach they can respect and give praise when appropriate.
  • I will obtain proper training and continue to upgrade my coaching skills.

Parent’s Code of Ethics

  • I will encourage good sportsmanship by demonstrating positive support for all players, coaches and officials at every game and practice.
  • I will place the emotional and physical well-being of my child ahead of a personal desire to win.
  • I will support coaches and officials working with my child to promote a positive and enjoyable experience.
  • I will do my best to make participating in athletics fun for my child.
  • I will encourage my child to show respect and display excellent sportsmanship traits to all.
  • I will remember that the game is for the athletes and not the adults.

Parents’ Role in Interscholastic Athletics (from the OSSAA)

Communicating With Your Children

  • Make sure your children know that you appreciate their efforts regardless of the score. Be the one in the stands they can look to for positive reinforcement.
  • Be honest of your child’s athletic ability, competitive attitude and sportsmanship.
  • Do not relive you athletic life through your child in a way that creates pressure. Athletic children need their parents. If the child is comfortable with you regardless of the outcome of the game, then they will enjoy participating in athletics.
  • Do not compare the skill, courage or attitude of your child with other players on the team.
  • Teach them to enjoy the thrill of competition and working to improve their skills and attitudes.

Communicating with the Coach: Information You Should Expect from Your Child’s Coach

  • Expectations the coach has for all of the players.
  • Schedules for practices and games
  • Team requirements.
  • Discipline procedures which affect your child’s participation

Communication Coaches Should Expect From Parents

  • Concerns expressed directly to the coach
  • Notification of any schedule conflicts well in advance.
  • Illnesses and/or injuries of your child

Appropriate Concerns to Discuss With Coaches

  • The treatment of your child, mentally and physically
  • Areas and ways to help your child improve.
  • Concerns about your child’s behavior

Issues Not Appropriate to Discuss With Coaches

  • Playing time
  • Team Strategy
  • Other players on the team

Displaying good sportsmanship will help everyone enjoy athletic events and appreciate all of the hard work these young men and women put forth. The Codes of Ethics should be followed by all parties. By adhering to these guidelines the athletic teams in the Williamson County Schools will represent our schools with class and dignity and will earn the respect of their opponents and their fans.

WCS Sports Conference Site

Staff Directory

If you need help with information pertaining to Athletics in Williamson County Schools, contact the following personnel.

NameDepartmentJob TitleTelephoneLinks
Darrin JoinesInterscholastic Athletics