WCS Remote Learning and Grading Plan

Updated April 16, 2020

Second Semester 2020

The State Board of Education has established that high school students are to receive no grade lower than the grade they earned in the course as of March 20, 2020, the day the Governor recommended all schools close. Because March 6 was WCS’ first day of closure, teachers should assign no final grade lower than what was earned through completed assignments and assessments as of March 6, 2020.

With the new guidance by the State, the following Remote Learning Plan will be instituted for the rest of the school closure during the 2019-20 school year.

In keeping with WCS Board Policy 4.600’s numerical grading scale, WCS is applying the following grading guidelines for grades 2-12:

Guidelines for Closing the Semester, regardless of school closure:

  • Final Grading: For all practical purposes, grading for the second academic semester ends with assignments and assessments given prior to March 6th. To ensure that no grade averaging falls below the March 6 grade, all grades for the second semester will be structured in Skyward as the third quarter, and there will be no grades officially recorded as fourth quarter grades. If school remains closed, the opportunity for grade changes for the third quarter grades will close officially on May 15th. If school is back in session this semester, we will still keep one grading period. At that point, new assignments and assessments may be given and graded. Middle school students will stay in 3rd quarter related arts classes for the remainder of this academic year. Middle school students will remain scheduled into a 4th quarter related arts class in Skyward, but there are to be no grades entered into the 4th quarter grading period.
  • Semester Average: The 3rd quarter grades will become the final semester grade due to the change noted above.
  • Semester Exams: No final assessments, local or state, will be administered and therefore won’t be counted in the final grade.
  • Quality Points: All quality points applicable first semester for secondary schools are still in place for second semester, including honors, AP, IB, and DC. The exception approved by the State Board of Education applies to AP/IB/DC examinations. It states, “LEAs shall not remove additional weighting for students who were unable to participate in the culminating exam in the spring semester of 2020 due to the COVID-19 Public Health Emergency.”
  • Grading: All teachers are expected to revisit third quarter grades to ensure grades fairly reflect what students have learned or know for standards covered during the third quarter. Teachers shall give students the opportunity to resubmit missed assignments from the 3rd quarter for credit. In addition, teachers shall allow students opportunities through remote learning to demonstrate learning of 3rd quarter standards as appropriate for their content area. These opportunities may result in a grade improvement for that assignment or standard, however no student shall receive a grade lower than the grade earned in any course as of March 6th. Student work completed in response to any 4th quarter resources, activities, or assignments may be used as evidence of 3rd quarter learning of standards as appropriate by content area.
  • Missed Assessments: Students who missed an assessment during the third quarter may request to take the assessment, or students may choose to allow their grade to be finalized without the assessment included.
  • 2020-21 School Year Planning: Scope and Sequence guides will be adjusted for next year’s courses to include missed standards from the prior year’s courses. This spiraling will vary from course to course but will help ensure students have the essential foundation needed for the next level course.

Remote Learning & Video Conferencing Guidelines

As a part of the WCS Remote Learning Plan, students may have the opportunity to engage with teachers using video conferencing (ex. Zoom). In this document, we will cover a few important items to make the adjustment to remote learning as smooth as possible. We want you to understand the logistics of using the new tools and how to properly conduct yourself in a virtual classroom. This is an exciting and new experience, and we know that everyone will have to be flexible and thoughtful about the process — be open to new ways of learning!

Student Guidance

Table of Contents

  • Responsible Use of Technology
    • This section addresses the etiquette for remote learning in Williamson County Schools. Included here are ethical and legal expectations as well.
  • Guidelines for Student Remote Learning
    • This section addresses recommendations students can take for optimal success in remote learning
  • Guidelines for Student Video Conferencing
    • This section addresses how best to engage with the remote learning classroom environment
  • Links for directions to enter Zoom sessions
  • Troubleshooting resources

Responsible Use of Technology:

In general, students are responsible for behaving courteously, ethically and legally as follows:

  • Respect everyone’s privacy — do not attempt to gain private information from other students, teachers or school systems.
  • Use only your account and your password; do not attempt to log in as another student/teacher, access a system you are not permitted to or make work appear as if under another student’s name.
  • Do not share the video conferencing link or password with anyone. It is to be used solely by you.
  • Know what is on your screen before you share it — any inappropriate or discriminatory information, images, etc., shared, whether on purpose or inadvertently, may result in loss of privileges and other actions deemed appropriate by local authorities.
  • While on an instructional video conference with a WCS educator, please note that the session may be recorded for future reference as decided by the teacher. The recordings would be posted to the teacher’s individual Google Classroom or Schoology accounts. The recordings would include messages shared in the chat room feature.
  • WCS Acceptable Use Guidelines apply to video conferencing. Communications that would be improper or illegal on any other medium in a school environment are equally so in an electronic format. Capturing, transmitting, viewing, sharing or publishing electronic content deemed by school administrators to be obscene, offensive, threatening, abusive, harassing, unethical, illegal or otherwise disruptive to the schools’ learning environment is prohibited, regardless of the manner in which it is captured or shared.
  • Additionally, students and those in a student’s home are expressly prohibited from taking any photos or creating any recordings of their faculty and/or fellow students without the express prior consent of the person being photographed or recorded.

Guidelines for Student Remote Learning:

  • Comply with the WCS Acceptable Use Guidelines (AUG) including expectations for online etiquette (see below in Guidelines for Student Video Conferencing).
  • Regularly monitor email, Google Classroom, and/or Schoology to check for announcements and feedback from your teachers.
  • Proactively seek out and communicate with adults at WCS as different needs arise.
  • To assist with WiFi capabilities, turn off WiFi from any device not needed for your household during the remote learning session (ex. cell phones and tablets that may be pulling on your WiFi).
  • Ask for what you need! This is a new classroom for all of us. We are here to support you and your learning so remember to share what you need as we go along.

Guidelines for Student Video Conferencing:

  • It is preferred that students use a Chromebook or laptop. Phone applications can be less accessible and reliable for students. If students have a need for additional technology, communicate the need to your teacher or administrator to secure a WCS Chromebook.
  • It is important to remember no password is necessary for students to engage in the video conferencing tool.
  • Be sure to be logged into the Chrome browser with your myplace.wcs.edu account for accessibility to the video conferencing tool.
  • Identify a space in your home where you can work effectively and successfully. It should be a location in which there are minimal background distractions.
  • Do not log into video conferences from private locations which may reveal sensitive details about your personal life, such as in front of an open bedroom closet or in the bathroom.
  • You are expected to appear in dress code, just as you would if attending class in-person when joining a video conference.
  • It is expected that you are active and present in the video conferencing session in which you are logged in. The camera should be used unless otherwise directed by the teacher.
  • Use only your first and last name as your screen name — no anonymity/pseudonyms. It is preferred to use your name as listed in Skyward.
  • You may set a virtual background for privacy purposes with teacher permission.
  • It is important to consider all student-educator interactions and student-student interactions on the video conference to be no different than in-person interaction.
  • If you have your microphone on and someone comes into your space making noise, please mute yourself right away so others are not distracted.
  • You will be asked to wait in the “waiting room” prior to the session starting. This is so the teacher ensures all students entering are meant to be there. Be patient and you will be “greeted” at the door.
  • You are expected to leave the class session when the teacher ends the session.
  • The chat feature is enabled for use for the good of the group; however, the private chat feature will be disabled. The chat feature is for communication with the teacher unless otherwise directed by the teacher.

Video Conferencing Directions for Accessing All Sessions:

Student Zoom Directions

Please use this live and active link should you need to in the future. It is maintained as the most accurate resource.

Troubleshooting Resources:

If you have technology related issues that your teacher cannot resolve, please the Student Help Desk.


Parents will find an electronic copy of this form in their Skyward newsfeed.

Principals will communicate with parents. 

This document should only be submitted through Skyward. 

Your electronic permission in Skyward will be an indication that you have reread and agree to the linked Williamson County Schools Acceptable Usage Guidelines.

Student Name: _____________________________________________________

Grade: __________ Age: __________ Date of birth: _______________________

I/We, parent(s)/guardian(s) __________________________, am the parent or legal guardian of the minor child, _______________________________________. I/We agree to allow my child to participate in any Zoom sessions with WCS faculty in April & May of 2020 for the purpose of remote learning and agree that some sessions may be recorded and posted by WCS for later on-demand review by other WCS students.

Parent/Legal Guardian Signature: ______________________________

Date: _____________

This document should only be submitted through Skyward.